How to Make the Most of Your Visitor Management System

When properly utilized, visitor management systems can take a company’s organization to the next level. These systems offer increased office security and advanced organization while helping to maintain a streamlined front desk experience. Explore the advantages of visitor management systems and how to utilize them to their full potential.

What is visitor management?

Tracking how and when people use a building is known as visitor management. A visitor management system allows administrators to keep better track of the visitors entering a facility to gather data concerning staff and visitors.

Create a clean, efficient front desk

Typically, the front desk is the first impression visitors will get of your business. This means that if your check-in process isn’t up to par, it might be time to bring in a visitor management system. A VMS can make a disorganized process quick and seamless by providing a touchless check-in and check-out system. For added security and efficiency, pre-registered visitors will receive a unique QR code. Once in the building, they will be able to scan their QR code at the kiosk and all their previously entered information will be accessible to administrators. Visitor information such as names, phone numbers and email addresses are then collected, and the proper individuals are alerted of the visitor’s arrival.

Enhance processes through data analysis

Collecting historical data through EntryLogic can help improve front desk flow and progress. Administrators can survey the busiest times of day and adjust their front desk accordingly. That way, each visitor can receive the necessary amount of attention to have a positive front desk experience.

Go touchless and reduce paper usage

Utilizing EntryLogic can eliminate the need for paper sign-in sheets and lengthy document agreements. When you go digital, this information is automatically stored in an organized and secure database. This saves time at the front desk while improving organization and decreasing paper usage.

Identify all individuals and guests within the building

EntryLogic supports badge printing through self-serve kiosks and assisted check in’s. With visitor badges that are quick and easy to print, visitors can be clearly identified within the facility. Knowing exactly who is in the building and when they enter or leave can help keep track of staff and improve security.

EntryLogic can take your organization to the next level. By implementing a visitor management system, you can keep up with health and safety protocols, record visitor information and experiences and create a streamlined front desk experience. If you have any questions or would like to schedule a brief call or demo, please contact our Customer Success team. We are here to assist and always ready to help you select the best options to meet your needs.