How Visitor Management Systems Increase Security in Your Organization

If your organization strives to improve security in your building, a visitor management system might be the answer. A visitor management system (VMS) is a web-based software that keeps track of visitor information when they visit your building. Visitor management systems create unified safety procedures and streamlined front desk experiences for all users. In this blog, we’ll review how and why you should implement a visitor management system in your building.

Speeding up the Process of Data Reporting and Compliance

Contact tracing allows you to collect more detailed information about your visitors and who they interacted with. It can take time for each visitor to manually enter their information at the front desk. This can cause long lines and increased wait times. Many regulations, such as PCI and SOC2 compliance, require detailed records of who visited your facility, including who they met with and the date and time of their visit. Implementing a visitor management system stores information for easy retrieval by administrators. These systems help keep track of who entered your building and how to contact them. If you’re looking for a visitor management system that does the job quickly and securely, EntryLogic goes above and beyond. This system securely captures and stores visitor information for easy retrieval, keeping track of visitor information and building occupancy at all times. EntryLogic ensures that all data is encrypted and securely stored on Amazon Web Services.

Visitor Agreements Ensure Consistency

Managing consistency and compliance to visitor terms and policies are often a challenge. With EntryLogic, organizations have the opportunity to present and digitally record the visitor’s acceptance to their visitor agreement. This is especially useful when it comes to NDAs, codes of conduct, health requirements, and more. Visitors also have the option to email themselves copies of the documents they signed.

Be Prepared in Case of Emergency

Determining how your business functions during an emergency ensures the safety of visitors and employees alike. With an emergency alert feature that sends a push notification to visitor and employee phones, EntryLogic provides all individuals inside the building with vital information on how to proceed in the case of an emergency. When this notification is sent, all employees and visitors present will be recorded. Administrators will receive this information for an accurate attendance check that can be shared with first responders when necessary.

Improve Your Office Security

Provide your office with tight-knit security by pre-registering visitors. A quick and efficient way to keep track of visitors, a visitor management system ensures administrators are always aware of who is expected and who’s in the building. Prior to arrival, invited visitors receive a QR code to automate the check-in process. You can also create a list of unauthorized guests so that front desk staff will be notified of unwelcome guests prior to entry. EntryLogic also offers a badge printer that can be used to immediately print badges for visitors. A quick and easy way to make administrators aware of visitor and employee presence, badges utilize information provided at check-in to quickly print badges and identify visitors inside the facility.

Improve Efficiency with Instant Notifications

EntryLogic provides you the ability to send SMS messages and emails straight to hosts, notifying them of the arrival of new visitors. Front desk staff will no longer have to call individuals to alert them when a visitor is in the building. This is especially useful for increasing the productivity and efficiency of your lobby operations.

As time and technology advance, security continues to become a larger concern. To amplify security in your building, consider an innovative solution such as EntryLogic. If you have any questions or would like to schedule a brief call or demo, please contact our Customer Success team. We are here to assist and always ready to help you select the best options to meet your needs.