Increasing Safety in Long-Term Care Facilities

Safety is a top priority for ensuring proper patient and resident care. Maintaining a secure space where visitor details are accurately recorded protects against strangers and dangerous individuals entering the area. Residents in nursing homes and long-term care facilities are also the most vulnerable to health risks like COVID-19 due to the inherent risks of congregate living, so it’s vital to know who is in the building at all times.

While a pen and paper sign-in may capture some information, being able to capture visitor information digitally and guarantee accurate records of all visits is key to creating safer visits at long-term care facilities. By automating your visitor screening process and implementing safety protocols such as touchless sign-in, you can ensure your long-term care facility has a safe and controlled environment.

Implementing a visitor management system such as EntryLogic is a significant step forward to providing safety in long-term care facilities. By digitizing your visitor process, you not only ensure increasingly accurate information but allow for a secure and contactless sign-in process, a detailed reporting system, and increased efficiency through real-time notifications.

In cooperation with the CDC, the Centers for Medicare & Medicaid Services (CMS) have set guidelines and have made several recommendations for visitation for extended healthcare facilities. Here are several ways EntryLogic can assist:

Secure Visitor & Employee Sign-In

Understanding who, when, and why visitors are in your facility is critical. By knowing who is in your facility at all times, you increase the security of your space and build a safer environment. EntryLogic accurately records and creates time stamps for each visit, so you always know who is in the building and who has left all the way down to the minute. From vendors meeting with your staff to friends and family visiting loved ones, EntryLogic securely tracks everyone who comes in and out of your facility. EntryLogic’s visitor and employee logs provide facility managers with a real-time view of everyone present, so you’re never left with any questions.

Instant Notifications

With real-time notifications, you’ll be able to increase efficiency and ensure a secure environment. Employees will receive instant notifications when their visitor signs in, ensuring they are aware of the visitor entering their space and allowing them to meet their visitor for a fully guided experience. This creates a more controlled environment where visitors aren’t left wandering on their own while they try to figure out where they need to go. Instant notifications also increase productivity by allowing staff to continue to focus until the arrival of their visitor.

Instantly alert and send real-time notifications in case of an emergency. Everyone in the building will be able to receive specific instructions on how to proceed to safety. Clear and immediate communication allows for emergency situations to be addressed efficiently and helps improve the safety of everyone inside of the building.

Contactless Sign In

Reduce the transmission of germs and protect your residents, employees, and visitors with a contactless check-in experience. Visitors can scan a QR code from the EntryLogic kiosks with their smartphone and safely sign in and out of your facility without touching the kiosk. Once their check-in is confirmed, their host will immediately be notified of their guest’s arrival by email and/or SMS. Visitors will then be able to utilize the same QR code upon departure. This not only streamlines the front desk experience but also prioritizes a safe and healthy environment.

Detailed Reporting

Accurate data capture is essential to a secure environment. By capturing data, you increase the knowledge you have about your space at any given time. Visitor data is consolidated and can be filtered and viewed at the location level, providing you full visibility and control. You can also search by name to see when specific individuals have been in the building and or see details for everyone who has visited within certain time frames. EntryLogic records visitor details and creates time stamps for each visitor, ensuring you know who has been in your building and when they were there. EntryLogic’s detailed reporting enables users to easily conduct contact tracing or proactively follow-up with visitors and residents. This can be vital in the event of a known exposure. And privacy violations won’t be a concern as all data is encrypted and stored securely on Amazon Web Service, allowing access only to system admins with password access.

Visitor Agreements

Under the CMS guidelines, it is recommended that long-term care facilities inform and have all visitors acknowledge specific protocols for their visit and record their agreement to comply with state and facility visitation policies. EntryLogic provides the ability to systemically record visitor acknowledgments during the sign-in process. Present specific terms and conditions to securely manage all documentation needed for entry. These records are then stored digitally, simplifying and standardizing communication and tracking of vital information. And visitors won’t have to worry about their information being compromised as all data is encrypted to guarantee security.

Digitizing your check-in process helps increase security and streamline your processes in long-term care facilities. Having instant access to all visitor, employee, and resident activity is challenging without a visitor management system. Trying to consolidate this information is nearly impossible without technology.

EntryLogic’s advanced reporting securely maintains a historical log of all activity in your facility. Users have the ability to search by the visitor, employee, or resident providing extended care facilities a complete view of all activity in their facility. This level of control can be especially useful in the case of contact tracing. If a COVID case occurs, having complete visibility provides facility operators the ability to alert those who have come in contact quickly. This information is securely stored in the cloud and is accessible from any location when needed.

The safety and security of any extended healthcare facility should be a top priority. Employing a visitor management system to help digitize your processes, streamline your front desk, and increase facility security can significantly assist. To learn more about EntryLogic, please visit our website or use these links to schedule a call or a demo with our Customer Success Representatives. We are here to help you increase facility security.