Why Go Paperless for Visitor Registration?

Businesses strive to create paperless offices to save money, tighten building security and boost productivity. A digital visitor registration system can completely enhance the way visitors view your building. In this article, we cover the journey of moving from paper to digital and the benefits of doing so.

Saving Money on Storage and Paper

Before the tech boom, offices struggled to maintain organization with a pen and paper visitor registration process. Visitor information was recorded and accumulated within numerous visitor log books. Storing these records and retrieving information from these logs is inefficient, adds unnecessary costs to manage and retain these paper records. In the long run, electronic databases save money, time, and instantly improve the productivity of your staff and workplace.

Strengthening Building Security

When receptionists ran paper and pen check-in systems, they needed to read and sort through vast amounts of documents to properly organize them. When the process is done digitally, a visitor’s information is automatically sorted by an advanced algorithm. It’s locked behind walls of code so that visitors and administrators alike can rest easy knowing that this information is secure and instantly accessible from anywhere.

Boost Employee Productivity

Going digital means that all that space previously used for physical storage can now be used for visitors and employees to move and work. Furthermore, visitors no longer need to stop and manually enter their information. Many visitor management systems, such as EntryLogic, operate seamlessly through a kiosk and a web-based application. Visitors can be pre-registered, so all of their information is entered prior to arrival.  This significantly reduces the likelihood for a check-in line to build up, as well as improving the safety of your workplace. Front desks also appear much more organized and appealing, leaving an overall more professional and approachable impression of your organization.

If you’re interested in moving into a digitized VMS, check out EntryLogic and speak with a representative through our chat feature, or at (630) 757-7525. From there, you can gain further detail about EntryLogic, its features and how it can benefit your building.